With Ontario officially in Stage 3 of its re-opening, and many of us eagerly re-entering the world of events, it is time to pull out our party pants and start moving forward with post-pandemic events…safely.
Whether you’re hosting an indoor or outdoor event, it is important to incorporate safety measures to keep you and your guests safe. Jakob Metz, event expect and co-founder of Event Circle, best known for their unique digital activations and creative strategy for clients like Instagram and MLSE, shares his top five tips for any hosts planning an event right now.
1. Sanitize the Venue
Ok, obvious, but cannot be overstated. Before any guest arrival, whether it is indoors or outdoors, the venue should be adequately sanitized and have frequent upkeep throughout the event. All surfaces including tables, chairs, door handles, etc. should be sterilized for guests’ safety. Additionally, all shared objects should be removed and reformatted. For instance, salt and pepper shakers, condiments, water jugs, and hand towels should be appropriately arranged for the safest use. Consider having individual salt and pepper packets to avoid high-touch surfaces. If the event is full service, ensure that the servers are topping up water and beverages for guests.
2. Self Assessment Form
Prior to arriving at the event, guests are required to complete and submit a self assessment form. This will include questions such as inquiring whether or not the guest has recently travelled outside the country, if they have any current symptoms or if they’ve been in contact with anyone that recently tested positive for COVID-19.
If a guest does not submit the self assessment before the event, there will be extra paper copies available or a QR code available to scan so guests can submit it off their mobile devices. The self assessment form should also get contact information from guests for contact tracing.
3. Rapid Testing
Event Circle offers rapid testing that creates a higher level of comfortability and safety for guests and hosts alike.
While results are processed, individuals are recommended to return to their vehicles, maintain proper social distancing and wear personal protective equipment (PPE). After 15 minutes, if there is no detection of COVID-19, all individuals with negative results will be invited to enter
the event and are no longer required to wear PPE. If the test result is inconclusive, the individual will require a second test. If a positive test occurs, the proctor will report this information to the event manager and recommend that the person receives a PCR test off site.
Rapid testing is a crucial step to take as we move forward with events because of course, no one wants to be the person responsible for hosting a super spreader event or putting any of their loved ones or guests at risk.
4. Masks & Sanitizer Stations
At all entrance points to the event there should be a sanitizer station to encourage guests to sanitize upon entry. Sanitizer stations will also be available at various touch points inside the event to encourage guests to continue sanitizing. This is also a good way to remind guests that although events are on the comeback we should still take added measures to be cautious.
Masks should also be available inside the venue. This is especially important towards the end of the event when guests are looking to leave. Since masks are required inside ubers and cabs, masks should be easily accessible at the exit. This is a similar approach to the Smart Serve regulations with alcohol that encourages hosts to keep guests safe, and remain liable, until guests return home.
5. Enjoy the moment
The final step, and by far the most important step is to have fun! By ensuring all these steps and necessary precautions have been followed, you and your guests can enjoy any event stress-free with peace of mind. So raise a glass (or two), get a little too comfortable by the dessert table and let loose on the dance floor because the much awaited return of events is definitely a reason to celebrate.